Guidance for GRESB Participants
GRESB Assessments enable you to benchmark your ESG performance against your peers, identify areas for improvement and deepen your engagement with investors. GRESB has Assessments for real estate funds, REITs, property companies and developers, and for infrastructure funds and infrastructure assets.
A step-by-step guide to successfully completing your GRESB Assessment
Whether you are reporting for the first time, or you are more experienced, this step-by-step guide will help you to report on your ESG performance through the GRESB Assessments.
STEP 1: Review the Assessment Resources
Review the 2020 Assessment Resources and identify the information you will need to complete the Assessment.
Review the 2020 GRESB Assessment Resources
For more insight into the reporting process, analytics, and available tools, run through our online Assessment training.
STEP 2: Involve the person in your organization responsible for sustainability
Involve your Sustainability Manager or the person in your organization responsible for sustainability issues right from the very beginning of the Assessment reporting process. Apart from drawing on their expertise, they can help you to choose who needs to be involved to successfully respond to each indicator in the Assessment.
If your organization does not have a dedicated person responsible for sustainability issues, use the Assessment as a framework for mapping ESG responsibility across various departments.
STEP 3: Login to the GRESB Portal
On April 1, 2020 you can login to the Portal to start completing your Assessment. Current users can login using their existing account details. If you have not reported to GRESB previously please create an account here.
After the login process, you will be asked to choose which Assessment and Component you are reporting to and whether you will be completing a voluntary module(s). You’ll also be asked to provide the name of the reporting entity and your intent to submit. This information will be visible to GRESB Investor Members, who can track reporting progress.
STEP 4: Fill in the Entity and Reporting Characteristics section
This section identifies the reporting entity. The information you provide will be used to define your reporting scope and peer group.
STEP 5: Review the Assessment indicators and refer to the guidance in the Portal
As you run through the indicators and review the Guidance tab for each of them, it makes sense to place the indicators into the following categories:
- Indicators that you can give identical answers to for several entities,
- Indicators that you can answer immediately,
- Indicators that are more time-consuming to answer, and
- Indicators that require involvement from other employees from your organization and/or external consultants.
This guidance is also provided in the Assessment Reference Guide, available in Resources and under STEP 1 above.
STEP 6: Aim to get a first draft of the Assessment ready by mid-June 2020
The first draft should include all document uploads and/or hyperlinks. This will give you plenty of time to check that all required information has been included, arrange for internal approvals and to request a Response Check before submitting your response.
A Response Check is a high-level check of your Assessment prior to final submission. It helps you to reduce errors that may adversely impact your Assessment results and ensures that your submission is as complete as possible.
Once you have obtained internal approval to submit your Assessment, you will need to formally submit your response via Portal.
The updated deadline for submission of 2020 Assessments is August 1, 2020, 23:59 PDT.
STEP 7: Review your preliminary GRESB Results
The Review Period is designed to further strengthen the reliability of our Assessments and benchmark results.
In light of the updated timeline, your preliminary individual GRESB Results will be available in the Portal on October 1. During the Review Period, you will be able to submit a review request to GRESB using a dedicated form.
The final results will be launched to both participants and Investor Members on November 1, 2020.
STEP 8: Review your final Assessment Results
Following the updated timeline, the final results will be available in the Portal on November 1, 2020. The two primary reports are the GRESB Scorecard and Benchmark Report.
The Scorecard provides you with your overall GRESB Score, GRESB Rating and a summary analysis of how your performance compares to your peers.
The Benchmark Report includes a more in-depth analysis of your sustainability performance, providing the basis for competitive analysis and communication. It begins with the Scorecard and is followed by indicator-by-indicator information of your ESG performance and how this compares against your peers. The report is designed to help you to identify areas of risk and opportunity, make informed decisions and deepen your engagement with investors.
For an in-depth review of your results with a member of the GRESB team you can request a Results Review.
STEP 9: Communicate your results to your investors and stakeholders
Your GRESB results provide you with a practical way to understand your ESG performance and communicate that performance to investors.
The key to analyzing GRESB data is in peer group comparisons that take into account country, regional, sectoral and investment type variations. This richer analysis will enable you to understand your results in the context of your investment strategies and communicate this to investors.
We are here to support you
Our goal is to ensure you have a smooth reporting process. The Portal provides a Guidance tab for each indicator in the Assessment outlining the information to provide, we provide a free online training platform, and the GRESB Helpdesk is here to answer your questions.
In addition, you’ll find the following tools and functionality in the Portal to help you in your reporting:
- The pre-filling function adds the information you have already provided in previous years.
- The document section provides an overview of documents you have submitted as evidence.
- The Portal allows you to upload multiple documents as evidence per indicator, eliminating the need to merge different documentation into one file.
- You can manage access rights, adding users with different levels of access.
- We have implemented real-time error detection systems and warnings.
- Automated data uploads for the Real Estate Assessment are available through the GRESB Asset Portal via the Asset Spreadsheet or GRESB API. View GRESB Data Partners who can assist with data automation.
- The Template Tool enables you to copy information across multiple submissions.
GRESB Partners can help you with your Assessment
GRESB Partners are leading sustainability consultants and solution providers who can assist you to efficiently complete your Assessment, manage ESG data and advance your ESG performance.